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(Full-time) Director of Business Services
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Position Number: 5124612
Location: Redding, CA
Position Type: Business and Financial Management

Description of Basic Functions and Responsibilities

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Director of Business Services plans, organizes, and directs the District's Business Office and Payroll department operations. Manages and performs accounting, purchasing, and budgeting activities. Under direction of the Assistant Superintendent/Vice-President of Administrative Services, guides the District's annual budget development process including analyzing trends, projecting expenses, recommending allocations, monitoring expenditures, and recommending adjustments. Manages the District investments. Responsible for the annual District Audit and other financial reporting. Develops, implements, and revises internal controls over accounting procedures, inventory, and cash handling. Employees in this classification receive minimal supervision within a framework of standard policies and procedures. Employees in this classification train, coordinate, supervise, and formally evaluate the work of assigned employees. This job class exercises responsibility for the planning, assigning, and supervising of the work of Business Office and Payroll personnel. This job class functions at a full supervisory level of classification, is overtime exempt, and requires effective organization, problem-solving, and decision-making skills.

CLASSIFICATION: Range 45 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: Assistant Superintendent/Vice President of Administrative Services or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a classified administrator position with a default CalPERS retirement.

Employees have the option to contribute to:

Health Savings Account (HSA)
403(b) and 457 Retirement Plans
Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance
Cancer Insurance
Life Insurance
Accident Only Insurance
Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A.

Typical Duties, Knowledge and Ability

Essential Functions:

Plans, organizes, and supervises fiscal operations of the District's Business Office and Payroll Department, ensuring compliance and timely and accurate processing of transactions and payroll.
Develops and implements new or revised District accounting and fiscal policies and procedures; directs and prepares regular and special fiscal reports ensuring accuracy and compliance; prepares a variety of detailed and complex analytic and informational reports.
Develops and implements controls for fiscal accountability; provides strategic guidance to administrators and other District personnel on established business processes.
Plans, coordinates and supervises the annual accounting and reporting required to close each fiscal year and prepare for the annual audit.
Under direction of the Assistant Superintendent/Vice President of Administrative Services, coordinates budget development, allocation, and monitoring with District department and division supervisors and staff.
Provides oversight and direction for expenditure and purchasing processes for all District departments and divisions and directs Business Office staff in performing technical functions within the District's financial management and accounting policies and procedures.
Directs billing, collection, deposit, and coding of student fees and refunds, controls related accounts and records to ensure legal compliance, accuracy, and timely processing.
Balances assigned District bank and investment accounts; reviews bank reconciliations prepared by others; reconciles District accounts with the County Auditor and Treasurer; reviews documentation and prepares electronic banking transactions with the County and other banks.
Reviews and approves District purchase orders, ensuring the proper account coding and verifying supporting documentation; supervises accounts payable ensuring the proper coding, authorization, and timely issuance of warrants to vendors.
Plans, organizes, and directs Payroll Department operations and functions to ensure timely, accurate, and efficient payroll processing and payment.
Analyzes, prepares, and reviews data for financial reports; prepares and monitors development of required reports; analyzes monthly general ledgers; prepares journal entries for District; reviews, approves, and posts journal entries prepared by staff; and performs technical accounting functions to close books at the District's fiscal year end.
Prepares monthly cash reports, quarterly 311, annual 311, and enrollment revenue reports for the Board of Trustees; ensures compliance with State and District financial reporting policies and procedures.
Analyzes and recommends technology and automation applications to increase efficiency, effectiveness, and security of District financial operations.
Serves as a resource to outside agencies, assigned personnel, other district employees, and students to provide information and research and resolve issues; provides and/or coordinates training for Business Office procedures to all financial system users.
Plans and organizes tasks for maximum effectiveness and efficiency; coordinates assignments with staff; assigns work to facilitate the continuous workflow of the Business Office and Payroll Department.
Develops and maintains a cross-training program for accounting staff to ensure continuity of operations, appropriate coverage, and back-up for all functions within the Business Office and Payroll Department.
Assists in selecting permanent staff; training, developing, supervising, and evaluating assigned personnel; recommending disciplinary action as necessary; providing technical direction and guidance; resolving technical problems and/or procedural questions; monitoring and reviewing staff work for accuracy and compliance with district policies, practices, and procedures; preparing written performance evaluations for staff; and counselling and advising staff.
Remain current on all laws, regulations, policies, procedures, and effective business practices impacting the recording and reporting of financial data for District funds and provides strategic input to District administration.
Performs other related duties as required and assigned.

Knowledge of:

Detailed governmental accounting, auditing, budgetary, and fiscal procedures for a public fund accounting agency.
California Community College Chancellor's Office Budget and Accounting Manual
Auditing and inventory control procedures, business law, risk management, and financial and research procedures.
Principles and practices of institutional support services including business services, payroll, and food services.
Laws, codes, and regulations governing community college accounting, budgeting, and purchasing practices and methods.
Principles and practices of management and supervision including planning, organizing, assigning, and reviewing work; performance appraisal and discipline, employee selection and development.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Ability to:

Analyze financial and accounting data and prepare fiscal reports in accordance with established accounting regulations and standards.
Learn, interpret, and successfully apply District policies, procedures, rules, and regulations.
Analyze problems, determine effective solutions, and take independent action to achieve desired results.
Research and analyze information and data, make recommendations, and prepare and present clear and concise reports.
Apply, interpret, and explain applicable policies, procedures, and regulations for a wide variety of stakeholders.
Communicate effectively, orally and in writing.
Complete routine mathematical calculations quickly and accurately.
Develop, implement, supervise, and revise work and task schedules to consistently meet established timelines.
Operate standard office equipment and computers and learn and use software applications such as Microsoft Office programs, Access, Colleague, and other programs.
Organize, direct, and evaluate the work of others.
Prepare clear, accurate, and timely financial statements and reports.
Plan, direct, and manage daily staff activities in a financial services and accounting office.
Establish, organize, and maintain confidential files, records, and information.
Provide guidance and direction on a wide variety of financial and accounting related policy and legal compliance matters.
Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds.
Work independently with little or no supervision.

Experience/Education

Education Required:

A Bachelor's degree from an accredited college or university in accounting or a closely related field.

Education Preferred:

Master's Degree in accounting or closely related field and/or certification of registration as a Certified Public Accountant.

Experience Required:

Three years of increasingly responsible professional accounting experience.
Two years of successful experience supervising, directing, and/or evaluating the work of others.
Demonstrated cultural humility and ability to work successfully with the diverse academic, socioeconomic, and ethnic backgrounds of community college students, faculty, and staff.

Experience Preferred:

Three years of experience supervising accounting and payroll operations and staff
Three years of detailed accounting, budgetary, and fiscal procedures for a California Community College district.
Three years of auditing experience.

Additional Information

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:

Online Application with the following materials attached:
Cover letter addressing criteria listed in the position announcement
Current resume and/or placement file
College transcripts (unofficial will be accepted at the time of application)

Attention Applicants:

After application has been submitted, all application materials will be screened.
Internal candidates must also submit all required materials to be considered.
Candidate evaluations will not be considered.
Reference letters from any member of the Hiring Committee or Board Members will not be considered.
Interviews will be by invitation only.
Interviews may be by Zoom.
The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.