Job Details

University of Colorado Anschutz Medical Campus

Business Services Entry Professional
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Position Number: 5613537
Location: Aurora, CO
Position Type: Business and Financial Management

Business Services Entry Professional - 33800 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Obstetrics and Gynecology – Division of Reproductive Sciences

Job Title: Business Services Entry Professional

Position #: 00806157, Requisition #:33800

Job Summary:

The Business Services Entry Professional for the Division of Reproductive Sciences in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for providing administrative support for the faculty, staff, research services professionals, and postdoctoral fellows/trainees in the Division. The Business Services Entry Professional will be responsible for day-to-day activities within the Division, ensuring support of the Division's, Department's and School's mission and goals.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Supervision Received: Reports directly to the Division Administrator

Supervision Exercised: N/A

Work Location: Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week on campus.

Examples of Work Performed:

85% Day to Day Operations Management

Execute projects assigned by the Division Chief or Division Administrator
Support the Division Chief and Division Administrator with calendar management.
Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
Assist with courier shipping, receive and distribute mail
Coordinate catering when needed
Schedule meetings for internal and external participants
Manage conference room reservations assigned to the Division
Process facilities requests
Ensure DRS suite is kept clean and organized at all times
Manage recruitment interview scheduling, tracking and candidate dispositioning for faculty and research Services Professionals.
Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division, including travel arrangements and reimbursements for all DRS members
Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
Responsible for Reproductive Sciences Seminars, Journal Club, Fellows Chalk Talk including scheduling, catering, itineraries, creation of promotional materials, room reservations and travel coordination for external speakers, honorariums and expenses tracking.
Maintain office supplies inventory; anticipate needed supplies; place orders; verify receipt of supplies
With the needed training provided, Business Services Entry Level Professional for the Division of Reproductive Sciences may provide backup support and assistance to other departmental administrative support staff.

10% Project Management

Project coordination for The Lorna Grindlay Moore Launch Award, including announcements, marketing, tracking of applications, meeting coordination and other duties as assigned
Division level event coordination

5% Other

Other duties/projects as assigned.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 17th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive research portfolio of $32M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $9M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://apptrkr.com/get_redirect.php?id=5613537&targetURL=Business Services Entry Professional

Position #: 00806157, Requisition #:33800

Job Summary:

The Business Services Entry Professional for the Division of Reproductive Sciences in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for providing administrative support for the faculty, staff, research services professionals, and postdoctoral fellows/trainees in the Division. The Business Services Entry Professional will be responsible for day-to-day activities within the Division, ensuring support of the Division's, Department's and School's mission and goals.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Supervision Received: Reports directly to the Division Administrator

Supervision Exercised: N/A

Work Location: Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week on campus.

Examples of Work Performed:

85% Day to Day Operations Management

Execute projects assigned by the Division Chief or Division Administrator
Support the Division Chief and Division Administrator with calendar management.
Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
Assist with courier shipping, receive and distribute mail
Coordinate catering when needed
Schedule meetings for internal and external participants
Manage conference room reservations assigned to the Division
Process facilities requests
Ensure DRS suite is kept clean and organized at all times
Manage recruitment interview scheduling, tracking and candidate dispositioning for faculty and research Services Professionals.
Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division, including travel arrangements and reimbursements for all DRS members
Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
Responsible for Reproductive Sciences Seminars, Journal Club, Fellows Chalk Talk including scheduling, catering, itineraries, creation of promotional materials, room reservations and travel coordination for external speakers, honorariums and expenses tracking.
Maintain office supplies inventory; anticipate needed supplies; place orders; verify receipt of supplies
With the needed training provided, Business Services Entry Level Professional for the Division of Reproductive Sciences may provide backup support and assistance to other departmental administrative support staff.

10% Project Management

Project coordination for The Lorna Grindlay Moore Launch Award, including announcements, marketing, tracking of applications, meeting coordination and other duties as assigned
Division level event coordination

5% Other

Other duties/projects as assigned.

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
- Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year for year basis, but not for the required experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience implementing organizational operations and procedures.
Experience using web-based information systems (i.e. PeopleSoft or similar).
One (1) year of professional budget, HR, financial and/or project management experience.

Knowledge, Skills, and Abilities:

Demonstrated ability to independently perform a wide range of responsibilities.
Excellent verbal and written communication skills
Proven ability to maintain cooperative working relationships both internally and externally. A positive, highly motivated, energetic, and collaborative professional attitude.
Ability to coordinate and collaborate with multiple internal and external parties.
Ability to perform in a fast-paced, challenging, and diverse environment
Must exercise independent judgment and discretion when deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to manage and perform a variety of routine and complex assignments with considerable independent judgment
Must be detail-oriented with exceptional organizational skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Olivia Castillo; Olivia.Castillo@cuanschtuz.edu

Screening of Applications Begins:

Screening will be continuous.

Anticipated Salary Range:

The hiring range for this position has been established $51,437-$65,428.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21588 - SOM-OB/GYN RS GENERAL OPS

Schedule: Full-time

Posting Date: Jun 3, 2024

Unposting Date: Ongoing Posting Contact Name: Olivia Castillo Posting Contact Email: Olivia.Castillo@cuanschtuz.edu Position Number: 00806157