Job Details

Athletics Business Manager (Administrator I)
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Position Number: 1736325
Location: Rohnert Park, CA
Position Type: Athletics/Coaching

Athletics Business Manager (Administrator I)
Sonoma State University

Job ID: 104952
Location: Sonoma State University (Rohnert Park, CA)
Full/Part Time: Full-Time
Regular/Temporary: Regular

Department Name
Intercollegiate Athletics

Salary and Benefits
Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $7,500 a month.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.

Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on January 13, 2020. Please refer to the Application Process section of this posting for additional details.

Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.

Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Reporting to the Deputy Director of Intercollegiate Athletics, the Business Manager is responsible for oversight and management of the Department of Intercollegiate Athletics (DIA) financial resources including its operating budget, reserves, and endowments. The Business Manager serves in a leadership role, working with other managers to support the department's core values and achieve goals outlined in the department's strategic plan. The incumbent oversees the deposit and cash collection process, maintains financial records for the programs, oversees the inventory and equipment needs of the department, tracks attendance, supervises and schedules student assistants, and recommends and implements internal policy and procedure changes. The incumbent functions as the liaison of the department with other campus units regarding issues related to accounting, finance, budget, travel, insurance, tax, and human resources. This position directly supervises the personnel and resources of the Athletics Business Office, and is responsible to maintain compliance with university business processes and procedures.

The major duties of this position include, but are not limited to, the following:

Financial Operations:
- Manages budgets, expenditures, and revenues for the teams and offices within the Athletics department.
- Responsible for accurate and timely processing of financial transactions including payments to vendors.
- Working collaboratively with the Athletics management team, identifies major fiscal issues requiring managerial address and determines appropriate remedial measures.
- Serving as the department liaison for issues related to accounting, finance, budget, travel, insurance, tax, and human resources ensures that department processes are in compliance with SSU, CSU and NCAA requirements.
- Ensures department travel procedures are in line with department travel guidelines and university travel policy.
- Assists in the implementation of business and fiscal strategy as determined by the Deputy Director of Intercollegiate Athletics in conjunction with the management team.

Business Operations:
- Manages the daily operations within the Athletics Business Office, including hiring, training, supervising and scheduling all student assistants and casual workers, as well as coordinating the annual renewal of coaching faculty and staff appointments.
- Oversees the daily deposit and cash collection process.
- Manages department inventory database and serves as the designated Inventory Clerk.
- Manages department attendance system and serves as the designated Attendance Clerk, with the responsibilities of preparing, maintaining and reconciling pay vouchers for casual workers and student assistants.
- Makes recommendations to the Deputy Director of Intercollegiate Athletics on all contracts with a fiduciary impact.
- Reconciles revenues and expenses within department trust and operating funds.
- Prepares and reconciles monthly ProCard reports.
- Supports department and program special events through cash collection, auction management, and event related support.
- Oversees the daily travel operations for the programs including updating the team budgets, assisting with transportation orders, and providing general support for travel.
- Participates in the annual budget review and creation process for sport programs and administrative units within the department, as well as provide regular (i.e. monthly) reports/updates to coaches and staff.
- Coordinates the review, approval, and reconciliation of the department's sport camp and clinics.
- In the Deputy Director's absence, provides backup compliance support.
- On occasion serves as on-site administrator for athletic events.

Performs other secondary duties as assigned.

Duties will primarily take place in an office setting however, additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.

This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 20 lbs in weight.

Qualifications
This position requires a minimum of 3 years of experience in operations/financial management or in sport management, including 2 years of progressively responsible and applicable management and/or supervisory experience. Bachelor's degree or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. A master's degree and higher education experience highly preferred. This position requires solid computer skills including, advanced proficiency with computers and Microsoft Office (Word, Excel) desktop publishing applications, web publishing tools and using the internet as a research tool required. Knowledge of Google Suite, ARMS Software, NCAA Financial Reporting Software, and PeopleSoft preferred.

In addition, the incumbent must possess the following:
- General knowledge of financial and personnel policies, principles, and procedures in a central administrative University setting, as well as, general management principles.
- General knowledge of NCAA protocols and procedures regarding travel, events, student-athletes, and coaches.
- Ability to learn and adhere to SSU protocols and procedures regarding travel, events, and students.
- Ability to learn budget policies and procedures as well as the appropriate use of specific fund types.
- Ability to learn, interpret and apply a wide variety of policies and procedures relating to and impacting the program.
- Ability to analyze situations and systems, identify problems, and implement solutions impartially and fairly.
- Ability to maintain confidentiality of sensitive information.
- Ability to analyze data and make accurate projections using business mathematics and statistical techniques.
- Ability to make decisions on immediate problems within prescribed scope of authority, based on knowledge of CSU and SSU policies and procedures, as well as the pertinent NCAA rules and regulations.
- Demonstrated ability in planning, budgeting, financial analysis, and fiscal management, including skills in budget preparation, analysis, and controlling costs.
- Proven skills in negotiating, exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
- Demonstrated excellent writing and oral communication skills, along with experience providing excellent customer service in a diverse, at times demanding, work environment.

The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, and environment) into all aspects of performing job duties.

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. This position may be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a ProCard card.

Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).

Qualified candidates must submit the following to be considered:
1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.

Other Information
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.

Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.

Sonoma State University's Jeanne Clery Act Annual Security Report is available at http://www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at http://www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.

Contact Information
Sonoma State University
Human Resources
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928
hr@sonoma.edu