Job Details

Business Manager 1 - Otolaryngology
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Position Number: 5507654
Location: Augusta, GA
Position Type: Business and Financial Management

Business Manager 1 - Otolaryngology

Job ID: 275416
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Department of Otolaryngology-Head and Neck Surgery at the Medical College of Georgia treats adults and children with ear, nose, and throat disorders, with emphasis on thyroid and parathyroid surgery, head & neck cancer, neck masses, endoscopic sinus surgery, otology, cochlear implants, plastic surgery, sleep surgery, skull base surgery, voice disorders, adult dysphagia, and complex airway reconstruction.

Our faculty are devoted to the education and development of outstanding clinicians according to core competencies of patient care, medical knowledge, practice-based learning, communication, professionalism, and systems-based practice. The five-year Otolaryngology Head and Neck Surgery residency program offers a broad range of clinical and academic experiences designed to produce world class otolaryngologists and includes intensive exposure to the medical and surgical management of all facets of our specialty. State-of-the-art research facilities, a collaborative research environment, and outstanding clinical resources place the Medical College of Georgia at Augusta University at the leading edge of new scientific advancements. The department is currently conducting over 40 studies, and in the last five years has published over 140 papers, establishing it as one of the leading institutions for research. Our research is supported by the NIH and other external sponsors; it includes both basic and clinical investigation in all major areas of otolaryngology.

Job Summary

The incumbent in this position, as part of an administrative team, is responsible for the day-to-day administrative, business, and financial operations of Otolaryngology-Head and Neck Surgery under the direct supervision of the Department Administrator. This position, in conjunction with the Department Administrator, assists with ensuring high quality patient/family centered care, including ready access to ambulatory care services, as well as achieving optimal business performance for the practice site and health system. Daily and operational responsibilities include supervision of staff, financial management, leadership, staff development and mentoring, project coordination, maintenance of environment and security, assisting Administrator with medical office/administrative policies, conformance to all regulatory requirements and continuing education.

Responsible for assisting in developing business plans in accordance with Augusta University and Health System standards, assisting in executing business plans as approved by the Augusta University and Health System leadership.

Responsibilities

The duties include, but are not limited to:

General Administration: Direct oversight to include supervision of administrative staff. Oversight of all active financial accounts within AU, MCG, AUMA, Foundation and related policies and procedures (purchasing, A/P, AIR, payroll, budgeting, auditing, etc.) Responsible for budget development, supervision and management of the department's operating revenues and expenditure. Exercises budget controls to ensure that expenditures will not exceed budget. Prepares, or causes to be prepared, in an accurate and timely manner periodic financial, expenditure, revenue and payroll statements and reports for strategic decision-making and operational leadership of the department. Responsible for the recruitment. supervision and professional growth and development of the administrative staff. Facilitate faculty and APP recruitment, supported by a formal business plan, to enhance and expand the missions and strategies of the Department, School, and University. Supervision of the coordination and assignment of space and property utilization for the department.

Research Management and Development: In collaboration with faculty and OCIS, monitor active research projects to maximize extramural funding while ensuring ongoing compliances with Institutional, state, and federal guidelines. In collaboration with faculty and OCIS, assure adequate managerial Infrastructure to support significant expansion of research initiatives within the Department. Monitor active research projects to maximize extramural funding while ensuring ongoing compliance with institutional, state, and federal guidelines.

Education Administration: In collaboration with the Department Administrator, provide appropriate infrastructure to support continued excellence in education at the student, resident, and fellow level. Develop and implement Initiatives targeted to meet institution/department goals for graduation, board pass rate, and recruitment of graduates from LCME accredited medical schools.

OR BlockTime Optimization: Work with the Department Administrator to assist with OR Block time assignments for operative Faculty in the Administrative Unit. Develop systems to ensure that OR block time is optimally utilized within the Administrative Unit.

Clinical Practice Management and Development: In concert with the Department Administrator, assists with day-to-day operational responsibility for management of all administrative aspects of practice site operations, including Indirect oversight of important functional components supporting or related to services provided by ambulatory practice sites. Responsible for direct oversight of financial accounts associated h practice site, including responsibility for budget development, supervision and management of ambulatory practice site's operating revenues and expenditures, including personnel, supplies, travel, and capital budget requests. Exercises budget controls to ensure expenditures will not exceed budget. Prepares, In an accurate and timely manner, periodic financial expenditure, revenue, payroll statements and reports for strategic decision-making and operational leadership of ambulatory practice sites. In collaboration with faculty, monitors clinical activity and pursues 100% charge capture, optimal reimbursement, and documentation compliance for all clinical services. Assists the Department Administrator in the development of standards of professional behavior for clinical physicians and staff and monitors performance of same, initiating interventions as appropriate. Assists, as appropriate, with orientation of new faculty in ambulatory care programs. Monitors Faculty Cancellation Rate and reports rates greater than 2% to the Department Administrator. Monitors Actual Hours Available in the Clinic and reports shortfalls to the Department Administrator.

Other: Perform other related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university in Business Administrative or related discipline & Two years administrative and/or management experience.
OR
Associate degree from an accredited college or university and 3 years administrative and/or management experience.

Knowledge, Skills, & Abilities

Working knowledge of AU's policies and procedures. Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects. Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary Minimum: $62,300 annually.

Pay Band: B12

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 275416.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275416&PostingSeq=1