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Executive Assistant To The Dean Of Students
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Position Number: 5586533
Location: Lewisburg, PA
Position Type: Deans - Communications

Executive Assistant To The Dean Of Students

R0000000500
Bucknell University

Position Title:
Executive Assistant to the Dean of Students

Position Type:
Full time

Location:
Bucknell University

Categories:
Staff Exempt

Job Summary:
Reporting to the Dean of Students, the Executive Assistant provides high-level administrative, technical and project support to the Dean of Students to sustain the role of the Dean of Students and the operation of the Dean of Students Office in a detailed, confidential and responsible manner. The Executive Assistant will also provide administrative support to the Associate Dean for Health, Wellness and Conduct and other team members in the Dean of Students Office. The position requires a motivated individual who can respond to and manage multiple competing priorities. This Executive Assistant must be able to work autonomously, be adept at prioritizing work and be able to work with highly confidential material and information. The Executive Assistant must also use independent judgment on Dean of Students matters, operate from a student-centered lens, and be able to manage information of a sensitive and private nature with empathy and care.

This is a 12-month, staff exempt (salary), 40 hour position based in Lewisburg, Pennsylvania.

Job Duties:

1. Manage and lead all aspects of confidential and complex actions and projects on behalf of the Dean of Students and other Dean of Students team members. Items include but are not limited to, operations of the Office and workflow management; preparation of confidential documents related to student conduct; managing calendars and travel logistics and documentation for the Dean of Students and Associate Dean; assisting in student policy/procedure development or revision; problem solving, fact-finding, and background research; data collection and analysis; special events planning; and ensuring timely responsive correspondence with a variety of constituents including students, parents and family members, staff, faculty, Trustees and alumni. Support executive meetings by taking and maintaining minutes as requested, facilitating timely distribution of materials and providing follow up support to address outstanding issues. Contribute to Bucknell's efforts to foster a diverse and inclusive campus community through intercultural humility.

2. Triage, manage and direct phone calls, in person and email communication regarding student matters, with students, parents and family members, faculty and staff, visitors and other key constituencies typically involving highly sensitive and confidential information. Respond to inquiries about students from external agencies. Follow all applicable laws and policies related to student records including FERPA and CLERY. Coordinate the Food Pantry and Emergency Funding communications and logistics in conjunction with the Dean. Track professional development budget and applications for travel support. Monitor Student Affairs office building conditions by working with Facilities and Housekeeping and place work orders for various maintenance issues.

3. Communicate and schedule community conduct board panels for student conduct cases and correspond with involved parties. Manage the

studentconduct@ inbox to receive and review conduct outcome completion. Coordinates record retention for the office.

4. Develop, implement and assess office systems and procedures. Provide oversight to projects and solving problems with efficiency and thoroughness. Performs other duties as assigned or required. Some evening work may be required.

Minimum Qualifications:

Associates Degree plus three years of professional experience in an institution of higher education, academic libraries, or similar institutions with increasing responsibility for budgeting, planning, organizing, coordinating, staffing, reporting OR 5 years professional experience in an institution of higher education, academic libraries, or similar institutions with increasing responsibility for budgeting, planning, organizing, coordinating, staffing, reporting in lieu of the associates degree.
One year of experience providing confidential executive support for a department head, dean, or an executive at an equivalent level.
Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook (or equivalent) for email and calendaring.
Excellent time management and creative problem-solving skills with demonstrated ability to manage multiple priorities and meet deadlines
Excellent interpersonal, written, and oral communication skills
Cultural competency with the ability to work well with faculty, staff and students from varied backgrounds and talents.

Preferred Qualifications:

Bachelors Degree
Demonstrated ability to maintain strict confidentiality and exercise good judgment in the discharge of all duties.
Demonstrated commitment to working in and creating a student-centered office environment that is inclusive and welcoming to all students and constituencies.
Proficiency with quantitative data and knowledge of financial processes.
Proven ability to work on multiple projects simultaneously and flexibly in a deadline-driven environment.
Demonstrated ability to work effectively under pressure and with interruptions.
Ability to relate tactfully and diplomatically to a wide range of constituencies, including students, parents and families, staff and faculty and Trustees.
Demonstrated information-gathering skills.
Interest in continuous professional development and willingness to learn.
A proven collaborator who can work effectively within a complex and diverse organization.

Physical Demands:

Work is primarily performed in an office setting.

Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2024-08-07

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Bucknell-University/Executive-Assistant-to-the-Dean-of-Students_R0000000500.