Job Details

University of Colorado Anschutz Medical Campus

Business Services Administrative Coordinator
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Position Number: 5614732
Location: Aurora, CO
Position Type: Business and Financial Management

Business Services Administrative Coordinator - 34370 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Center for Bioethics and Humanities

Job Title: Business Services Administrative Coordinator

Position #: 00810147 – Requisition #: 34370

Job Summary:

The University of Colorado Center for Bioethics and Humanities (CBH) is looking for a creative, innovative team player to administer, coordinate, and manage the office of the Center. This is a full-time University Staff position located at the CU Anschutz Medical Campus. This individual will provide critical office and administrative support for the Center Director and Operations Manager.

The position exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, analytical, and technical skills. The position directly manages and is responsible for budgetary tracking, human resource processes and reporting, and assisting in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.

Key Responsibilities:

Center Operations and Support (55%)

Serve as the initial point of contact for the Center and provide outstanding customer service on the phone, email, and in person, maintaining professional working relationships with a wide variety of internal and external stakeholders.
Manage general office administration and provide support for the Center including but not limited to answering calls and responding to emails; disseminating information to community members, maintaining internal documents and records; preparing invoices and deposits.
Execute projects assigned by the immediate supervisor for Center programs and operations.
Manage travel and scheduling for the Center Director.
Assist faculty and visiting speakers with travel as needed.
Process scope of work documents and payment vouchers for external vendors.

Finance (30%)

Assist in the implementation of procurement procedures including reconciliation of office expenses and travel expenses; manage reimbursements for employees and non-employees (ie: visiting speakers).
Execute all aspects of fulfilling honoraria, sponsorships, and donations.
Assist in budget reconciliation and monitoring including pulling financial reports.
Independently determines appropriate accounts for allocation of expenses and ensures financial transactions are appropriate and comply with all relevant university regulations and policies.
Budget maintenance and follow-up of financial transactions related to procurement and program expenses.

HR (10%)

Assist the Operations Manager with onboarding new personnel.
Perform the recruitment and hiring process, including scheduling search committee meetings, interviews, faculty visit schedules, letters of offer, and onboarding for faculty, staff, and students.

Events (5%)

Approximately 2-4 larger events per year (~50 guests) which may require ordering catering, assisting with room reservation and setup; greeting and registering guests.
Where necessary, process official function forms and alcohol approval forms.

Work Location:

Onsite/Hybrid Option - This position will begin on site, with the option to transition to a hybrid work schedule.

Why Join Us:

CBH is a world-class academic bioethics center which focuses on programs within four areas: arts and humanities in healthcare, empirical research, clinical ethics, and education. While situated on the Anschutz Medical Campus in Aurora, Colorado, the Center serves the whole CU system and is expanding programs provided on all four campuses. Our team values transparency, collaboration, creativity, and work-life balance.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Two years of administrative service experience, ideally within a CU Anschutz department.
Experience in HR operations, processing or supporting payroll or hiring processes.
Experience with fiscal operations or responsibilities.
Experience with Microsoft Office Suite.
Experience with University of Colorado finance systems (i.e. Concur, M@rketplace).
Knowledge, Skills, and Abilities:
Exceptional customer service and relationship management skills.
Ability to establish priorities and meet competing deadlines.
Excellent written and oral communication skills.
Strong problem-solving skills.
Ability to work independently with minimal supervision.
Experience coordinating schedules, meetings, and events.
Experience with honoraria, procurement, and other financial services.
Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Danielle Chaet (danielle.chaet@cuanschutz.edu)

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 15, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

$49,974 to $52,000.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21023 - ADM-VCHA-Hlthcare Ethics-Admin

Schedule: Full-time

Posting Date: Jul 26, 2024

Unposting Date: Ongoing Posting Contact Name: Danielle Chaet Posting Contact Email: danielle.chaet@cuanschutz.edu Position Number: 00810147